Fluidscapes Careers
Exec. Personal Assistant
1
Position
4-6
Experience
Fluidscapes Consultants is an IT & management servicing company that is engaged in providing a plethora of solutions using the ever-expanding gamut of digital technology. Incorporated in 2017, Fluidscapes has achieved remarkable milestones, emerging as a leader in its field with a dedicated team of over 300 employees and a portfolio of prestigious customers. We have Identified the following areas for our focused attention to climb further on the growth scale:
- Technology enabling: Efficiency optimization of organizations via technology
- Web-development / UI/UX: Mobile and Web App development
- Digital marketing: End-to-end digital campaign handling
- Online Reputation Management
- On-Ground campaign outreach
- Inventory Management Services
- Financial Management Services
Going with our commitment to providing innovative solutions to our customers in a time-bound manner, our HR practices offer the best employee experiences and ensure picking deserving candidates for employment based on skill, creativity, agility and integrity.
We are not stereotyped in our recruitment process but are open to people with experiences in other fields or even with no experience. Anyone with talent and an appetite to learn will have ample growth opportunities at fluidscapes.
Job Description:
Key Responsibilities:
1. Executive Support
* Manage the Ops Manager's calendar, appointments, meetings, and travel with accuracy and efficiency.
* Coordinate and prioritise incoming communication, emails, and requests; respond or redirect as needed.
* Prepare meeting briefs, presentations, minutes, and follow-up action trackers.
* Ensure timely reminders and support in staying ahead of schedules and deadlines.
2. Operational Coordination
* Assist in monitoring ongoing projects led by the Operations team and provide status updates.
* Liaise with internal teams to collect reports, data, and operational insights required by Ops Manager
* Follow up with teams on assigned tasks, ensuring progress and timely completion.
* Support in process management, documentation, and workflow optimisation.
3. Communication & Stakeholder Management
* Act as the first point of contact for internal and external stakeholders on behalf of the Ops Manager
* Draft, review, and refine official communication, emails, and documentation.
* Maintain confidentiality and handle sensitive information with discretion.
4. Administrative & Logistical Support
* Organise travel, accommodation, meetings, and event-related logistics.
* Maintain records, files, and documentation in an organised and accessible manner.
* Manage expense reports, reimbursements, and procurement requests.
5. Special Projects & Strategic Support*
* Assist the ops Manager in executing special initiatives and cross-functional projects.
* Conduct basic research, data compilation, and analysis as required.
* Support in preparing operational dashboards and performance summaries.
Job Requirement:
Key Skills & Competencies Needed:
* Excellent verbal and written communication skills
* Strong organisational and multitasking abilities
* High attention to detail
* Proactive, resourceful, and solution-oriented mindset
* Ability to work under pressure and manage tight timelines
* Strong interpersonal skills and professional demeanour
* Proficiency in MS Office/Google Workspace (Docs, Sheets, Slides)
Qualification:
- Bachelor’s degree (preferred)
- 2–5 years of experience as a Personal Assistant, Executive Assistant, or in an administrative role
- Experience working in a dynamic, fast-paced environment (preferred)
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